Become a Vendor

VENDOR REGISTRATION IS NOW CLOSED FOR VEG FEST VANCOUVER 2011.

 

To apply to be a vendor, please read the following information. A link to the application form is at the bottom of this page.

If you wish to serve food at the festival, click here to read the food vendor guidelines.

 

Veg Fest Vancouver will be right in the middle of the Main Street Car Free Festival – an annual event which draws more than 40,000 people each year!

Would you like to have a presence at Veg Fest Vancouver? Do you want to showcase your business or non-profit organization to thousands of animal lovers? If so, then please read on!

 

Vendor Deadlines

Vendors providing food need to register no later than 3 weeks before the festival (May 29th). It might be possible to register after this date, however late fees may apply.

All other vendors must register no later that 2 weeks before the festival (June 5th).

All fees must be paid no later than 2 weeks prior to the event (June 5th). Exceptions may be made for non-profit organizations wishing to pay cash on the day of the event.

 

Vendor Rates

The rates below are for an empty 10′ x 10′ space (except where noted). You may book multiple spaces. Vendors are responsible for bringing and setting up everything for their space, including tables, chairs, and other supplies. The festival is outside so we highly recommended having a canopy tent for sun cover and to protect your table in case of rain.

Please note that prices are subject to change (but not by much if they do).

  • Non-Profit Organizations – $30/full space, or $15/half space (10′ wide x 5′ deep)
  • Home-Based Businesses/Artisans – $60/space
  • Regular Businesses – $100/space
  • Restaurants* – $140/double space (10′ wide x 20′ deep)

*Restaurant spaces are deeper to provide adequate space for food preparation, and includes a handwash station and electricity. If you are representing a restaurant but are not serving food at the festival, you may apply as a regular business instead.

 

Vendor Fee Refund Policy

Vendors may cancel and request a full refund (minus processing fees for credit card/Paypal payments – about 4%) up until 2 weeks prior to the event (by June 5th). If you cancel after this date, your vendor fees are forfeit and you will not receive a refund.

The festival will happen rain or shine – you may not request a refund due to weather conditions.

 

Vendor Requirements

All vendors must meet the following requirements to be considered for Veg Fest Vancouver:

  1. All businesses must be strictly vegetarian. Businesses which sell any meat products (including fish) or by-products, through their retail outlet or otherwise, cannot be a vendor.
  2. All products sold, given away, advertised, or otherwise present at the festival must be vegan. They cannot contain any animal-based ingredients, including meat, fish, dairy, eggs, honey, gelatin, fur, leather, or associated by-products.
  3. Anyone staffing your table, or otherwise representing your business or organization, may not wear fur, leather, silk, wool, or other animal-based clothing for the duration of the festival. It is also highly recommended to avoid wearing anything that looks similar and may be mistaken as any of the above, unless your business is specifically selling faux leather, etc., and you have appropriate signage at the festival to indicate that it is faux.
  4. All non-profit organizations present must represent causes that benefit animals. This includes promoting veganism, animal rights, animal welfare, wildlife protection, animal rescues/sanctuaries, and environmental causes that have a direct effect on animals.
  5. Absolutely no live animals at the festival.
  6. Promotion of dairy, eggs, honey, wool, or other products which come from animals is strictly prohibited, even if your business or organization is not completely vegan.
  7. To keep the festival accessible to people of all walks of life, you cannot promote any specific religion or spiritual following.
  8. Vendors serving or preparing food will be required to have a food permit and be approved by the health inspector. Click here to read the food vendor guidelines.
  9. As a requirement of being part of the Main Street Car Free Festival, vendors must represent a business or organization which is local the Vancouver area, and does not represent a franchise or multi-national corporation.
  10. Absolutely no vehicles allowed on Main Street or within the festival area from 10:30am – 9:30pm. If a vehicle is required, all loading and unloading must be done before the festival from 10am – 10:30am and after the festival from 9:30pm – 10pm. Loading or unloading outside of those times must be done west of Main Street on 19th Ave, or east of Main Street on 20th Ave.
  11. All tables, equipment, etc. must be completely set up by 12pm and may not be taken down until after the festival at 8pm. If there is still a crowd in the area at 8pm then you must wait until the crowd clears before take down (safety precaution).
  12. No alcohol consumption, sales, or give aways will be allowed at the festival. Persons under the influence may be forced to leave the area.
  13. No smoking within the festival area.

Please note that these requirements may be subject to change.

 

Vendor Application

To apply to be a vendor, please fill in the vendor application by clicking here.
If you have any questions, please contact us.